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How to Add Closed Captions to MS Stream Videos

How to Add Closed Captions & Subtitles to MS Stream Videos

Microsoft Stream is a cloud-based video platform designed for businesses to publish, share, and discover video with colleagues. It’s great for internal communications, video announcements, and corporate eLearning.

MS Stream was released in 2016 with the intention to eventually merge with Office 365 video. Like Office 365, Stream allows users to upload closed captions and subtitle tracks to videos.

To download a free tutorial on adding closed captions and subtitles to MS Stream videos, click the image below.

Download free guide: How to Add Closed Captions to MS Stream Videos

Step 1 – Submit Your Video for Transcription

Log into your 3Play Media account. From the Upload tab at the top of the screen, select From Computer.

Alternatively, select From Links and submit the public URL of your Stream video. Choose your video and follow the onscreen prompts to specify turnaround.

Submit Your Video File for Captioning

You’ll receive an email when your video has been transcribed.

Step 2 – Download Your Captions in WebVTT Format

Go to the My Files page in your 3Play Media account and select your recording.

Click on Download and select the WebVTT format under Web Caption Formats. Save the closed caption file to your computer.

WebVTT option highlighted

Step 3 – Upload Caption File to Video on Stream

Log into your MS Stream account and locate the video you want captioned under My content > My videos.

Click on the video.

Locate the ellipse button in the bottom-right under the video. Click that button and select Edit.

Ellipse button and 'Edit' displayed on drop-down menu

In the editing screen, click Upload caption file.

'Upload caption file' hyperlink is highlighted at the bottom of the video editing screen

Drag and drop your WebVTT caption file onto this screen, or click select a WebVTT file and locate your caption file. Click OK.

caption file upload screen with red arrow pointing to the OK button

Your caption file should display as uploaded.

Make sure to click Apply changes up at the top of the screen to save your video.

Video editing screen with caption file displaying as uploaded. 'Apply changes' button at the top of the screen is highlighted.

And you’re done! Viewers of your video can now toggle closed captions on or off at will. Enjoy!

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